Privacy Policy
Last Updated: June 2026
Mini COP understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits our website, www.minicop.co.uk, and we will only collect and use personal data in the ways described in this Privacy Policy and in accordance with our obligations under applicable data protection laws.
Please read this Privacy Policy carefully and ensure that you understand it. By using our website, you are deemed to accept this Privacy Policy. If you do not agree with this Privacy Policy, you should stop using our website immediately.
1. Definitions and Interpretation
In this Policy:
"Cookie" means a small text file placed on your computer or device by our website when you visit certain parts of the site or use certain features.
"Cookie Law" means the Privacy and Electronic Communications Regulations (PECR) and any related legislation governing the use of cookies and similar technologies.
"Personal Data" means any information relating to an identified or identifiable individual as defined under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information About Us
Mini COP is an educational sustainability initiative designed to engage young people with environmental, energy and sustainability topics through schools, community engagement and interactive learning experiences.
Data Controller: Mini COP
Website: www.minicop.co.uk
Email: info@minicop.co.uk
For any questions relating to this Privacy Policy or your personal data, please contact us using the details above.
3. What Does This Policy Cover?
This Privacy Policy applies only to your use of the Mini COP website.
Our website may contain links to other websites operated by schools, sponsors, partners or third-party organisations. Please note that we have no control over how your personal data is collected, stored or used by those websites and recommend reviewing their privacy policies before providing any personal information.
4. What Personal Data Do We Collect?
Depending on how you interact with our website, we may collect:
Identity Information
• Name
• School name
• Organisation name
• Job title
Contact Information
• Email address
• Telephone number
• Postal address
Educational Information
• School details
• Event registration information
• Programme participation details
Technical Information
• IP address
• Browser type and version
• Device information
• Website usage data
Marketing and Communication Preferences
• Newsletter subscriptions
• Event registrations
• Competition entries
• Feedback forms
We do not knowingly collect special category personal data unless explicitly required and consent has been obtained.
5. How Do We Collect Your Data?
We may collect information when you:
• Complete a contact form
• Register for an event
• Download resources
• Sign up for newsletters
• Participate in Mini COP activities
• Contact us by email or telephone
• Interact with our website
• Engage with our social media channels
6. How Do We Use Your Personal Data?
We may use your information to:
• Respond to enquiries
• Administer Mini COP events and programmes
• Manage school registrations and participation
• Communicate important updates
• Provide educational resources
• Monitor and improve our website and services
• Measure engagement and project impact
• Meet funding and reporting requirements
• Send newsletters and updates where consent has been provided
We will only process your personal data where we have a lawful basis to do so, including:
• Your consent
• Legitimate interests
• Compliance with legal obligations
• Performance of a contract or programme participation
7. Children's Data
Mini COP primarily works with schools and educational settings.
Where information relating to children is collected, we will do so through schools, parents, guardians or authorised representatives and in accordance with applicable safeguarding and data protection requirements.
We do not knowingly collect personal information directly from children without appropriate consent and safeguards in place.
8. How Long Do We Keep Your Data?
We will retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:
• Delivering Mini COP activities
• Managing ongoing communications
• Meeting contractual, funding and legal obligations
When information is no longer required, it will be securely deleted or anonymised.
9. How Do We Store and Protect Your Data?
We take appropriate technical and organisational measures to safeguard personal information, including:
• Secure hosting environments
• Password-protected systems
• Restricted access controls
• Data encryption where appropriate
• Staff and partner confidentiality obligations
10. Do We Share Your Personal Data?
We may share information with trusted third parties where necessary, including:
• Event partners
• Schools and educational organisations
• Funding bodies
• Professional service providers
• Website and technology providers
We will never sell your personal data to third parties.
Where personal data is shared, we ensure appropriate safeguards are in place and only share information necessary for the intended purpose.
11. Your Rights
Under UK data protection legislation, you have the right to:
• Be informed about how your data is used
• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Restrict processing
• Object to processing
• Withdraw consent where applicable
• Request data portability
To exercise any of these rights, please contact us using the details provided in Section 14.
You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO):
Website: www.ico.org.uk
Telephone: 0303 123 1113
12. Cookies
Our website uses cookies to improve functionality, analyse website usage and enhance user experience.
These may include:
Essential Cookies
Required for the operation and security of the website.
Analytics Cookies
Used to understand website traffic and visitor behaviour.
Examples may include:
• Google Analytics
• Google Tag Manager
Functional Cookies
Used to remember user preferences and settings.
Third-Party Cookies
Some third-party services integrated into the website may also place cookies, including:
• YouTube
• Social media platforms
• Event registration systems
• Email marketing platforms
You can manage your cookie preferences through your browser settings or our cookie consent banner.
13. International Transfers
Where third-party service providers process data outside the United Kingdom, we ensure appropriate safeguards are in place to protect personal data in accordance with UK GDPR requirements.
14. Contacting Us
If you have any questions regarding this Privacy Policy, your personal data or wish to exercise any of your rights, please contact:
Mini COP
Email: info@minicop.co.uk
Website: www.minicop.co.uk
Postal Address: FO: Furthermore & Engage limited, C/O External Accounts Central House, 20 Central Avenue, St Andres Business Park, Norwich England, NR7 0HR
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our activities, website functionality, legal requirements or best practice.
Any updates will be published on this page and will take effect immediately upon publication.
We recommend checking this page periodically to stay informed about how we protect your information.